Room Reservations

There are currently three rooms in the library that can be reserved by students and/or faculty & staff. See below for room descriptions and reservation policies:

Large Group Study Room (Learning Commons)

  • Accommodates up to 10 people
  • Includes: Interactive whiteboard & markers, whiteboard, projector, speaker, HDMI/VGA/Ethernet cables.
  • Dell Latitude Laptop (Windows 10) with Smart Notebook 16 and Apple Mini-DisplayPort adapter can be checked-out for three hours at a time with Learning Commons staff. Please see laptop circulation policy here.

Small Group Study Room (Learning Commons)

  • Accommodates up to eight people
  • Includes: Interactive whiteboard & markers, projector, speaker, HDMI/VGA/Ethernet cables.
  • Dell Latitude Laptop (Windows 10) with Smart Notebook 16 and Apple Mini-DisplayPort adapter can be checked-out for three hours at a time with Learning Commons staff. Please see laptop circulation policy here.

Merrill Instructional Lab

  • Accommodates approximately 30 people
  • Includes: 20 thin-client PCs (running Windows), projector, speaker, whiteboard
  • The Sullivan Library coordinates use of the Merrill Instructional Lab. Must be reserved by faculty & staff by emailing Ellie Horowitz or calling (845) 848-7506.

To reserve a study room, please verify the room is available at your desired time by checking the calendar on the right. Then, fill out the room reservation request form or speak with a library staff member in person or by calling (845) 848-7722. Please read the room reservation policy before making a reserving a room.

Room Reservation Policy

Group Study Rooms

  • Study rooms can be reserved by groups of three or more.
  • Individuals and groups of two are allowed to use unreserved study rooms, but must relinquish the room for an upcoming group reservation if requested by library staff. They will have five minutes to relocate.
  • Groups can reserve study rooms for up to 3 hours. Rooms can be reserved for one additional hour if not already scheduled by another group. Reservation extensions must be coordinated at the Learning Commons staff desk and may not be available the week before or during Finals Week.
  • Cancellations: Please inform library staff if an upcoming reservation needs to be cancelled. Groups which do not extend this courtesy will find their study room privileges revoked. If part or all of the group does not show up (at least three students are needed for each room), the reservation will be cancelled after 15 minutes and given to the next group.
  • Rooms can be reserved by (1) filling out the online reservation request form, or (2) visiting the Library/Learning Commons in person, or (3) calling (845) 848-7722.
  • Rooms can be reserved up to 14 days in advance.
  • Rooms are not reserved until you receive confirmation via email, over the phone, or in-person.
  • Rooms must be left in the condition you found them; please respect the space and equipment by cleaning up after yourselves. If a group leaves the room in an unkempt state, they will find their study room privileges revoked.
  • The Sullivan Library is not responsible for unattended items. Please do not “save” a room by leaving items in the room.
  • Laptops and Apple Mini-DisplayPort adapters can be borrowed for use of the study room Smartboards/projectors. Please see a Learning Commons clerk or librarian in person to borrow a laptop.

Merrill Instructional Lab

  • The Sullivan Library coordinates use of the Merill Instructional Lab.
  • The Sullivan Library uses the Merrill Instructional Lab for library instruction. Library instruction receives preference over all other room use.
  • The computer lab can only be reserved by faculty & staff. Club advisors must request a reservation on behalf of their club members.
  • The computer lab can be reserved by emailing Ellie Horowitz or calling (845) 848-7506.
  • Faculty and staff must contact library staff before using the lab during class time (don't show up with a class/group expecting to be able to use the lab).
  • While not in use for instruction, the computer lab is an open lab for individuals and small groups to use as needed.

Reserve a Room