Tips for Clubs/Organizations Participating in the Fair
- Join your school’s incoming students group on Facebook. In that group, you can post information about your organization for all of the incoming students to see. It can help attract new members, even before the activities fair.
- Fill out the registration form provided by your student activities department as soon as it is available online because it is first-come, first-serve.
- Check-in at least a half-hour before the fair starts to set up your table.
- Groups will get their table number upon arrival.
- Have a table set up with information and visuals about your organization.
- Have a display that will entice the students to check out your table.
- Showcase your organization. For example, the school’s radio station can broadcast from the activities fair. Also, set up a laptop with live video footage of events your organization has taken part in.
- Have items to give away at your table. Some can even correspond with your group that you can give to students. For instance, Ultimate Frisbee Club can give away, frisbees. Latin Dance Team could give out salsa recipes. You can even share items with different groups to help split up the cost.
- Hand out flyers that include the group’s name, when the first meeting will be, what the group does and the necessary requirements to participate in the club (gpa, dues, supplies, etc).
- Provide a sign up sheet with spaces for visitors names, phone numbers, and email addresses. Make sure that everyone who signs up on the sign-up sheet is aware of the first meeting. Follow up with interested students within a week after the activities fair by either giving them a call or sending them an email.
- Have members of your group at your table to answer questions and to help entice the students. Members of your group could all have matching t-shirts, pins, or name-tags so that the students know who is part of the organization.
- Start a Facebook group for your club/organization. You can add the people from your sign-up sheet to the Facebook group and share information with them there throughout the year.
Recruiting Club Members
- Why should students become a part of your organization?
Share goals and the mission of your group. Ask current members why they joined and share their experiences with others. Be specific about your programs; you worked hard!
- Publicize! Word of mouth is extremely effective. Email, announcements, fliers, and the involvement fair are just some of the ways you can recruit students to belong to your organization.
- Make a list of all the benefits and opportunities that new members will receive for their involvement. Give students a desire for accomplishment and make sure you let others know why the club is important.
- Recruitment is an ongoing process. This is not only something you do in the beginning of the semester, it’s something that you can do all year long.Get involved in opportunities that educate people about your organization. Be available at all events, not just your own, to answer questions and recruit!
Retaining Club Members
- Motivation: Motivation is contagious! Motivating your members is a great way to make them feel a part of the team. Recognition, job satisfaction, and food are just a few simple incentives for motivation.
- Recognition: This on-going activity is for members to express their appreciation for each other’s contributions. Feedback, attention, and acknowledgement are a few key factors in creating a successful club.
- Delegation: This responsibility is for current leaders to communicate and help others in their group feel important and recognized.