Club Manual & Responsibilities

Click below to access the Student Club & Organization Manual:

Student Club and Organization Manual 2019/20

Role of Club Officers

President Responsibilities

  • Attend all meetings & events
  • Serve as the appointed person to submit Setup Requests for events, when needed
  • Provide leadership to the student club
  • Prepare an agenda for each meeting
  • Facilitate all meetings and serve as official representative
  • Be available to answer questions and offer guidance to your members
  • Delegate responsibilities to members
  • Communicate ideas and information openly and consistently
  • Regularly communicate with Advisor to keep them updated
  • Recognize achievements of officers and members
  • Ensure that organization adheres to campus and organizational regulations and educate members on these regulations
  • Mediate conflict within organization
  • Provide a smooth transition to incoming club officers at the end of each academic year

Vice President Responsibilities

  • Attend all meetings & events
  • Perform the duties of the president in his/her absence
  • Serve in partnership with the President, as a leadership team
  • Manage all advertising and publicity for the organization (unless a separate position is designated to oversee promotion)

Treasurer Responsibilities

  • Attend all meetings & events
  • Prepare and adhere to an approved budget
  • Ensure club follows Steps for Requesting, Accessing & Utilizing Funds (listed above)
  • Maintain accurate records
  • Reconcile the budget at the end of each semester & submit to secretary to include in Reports
  • Coordinate fundraising activities

Secretary Responsibilities

  • Attend all meetings & events
  • Record accurate minutes of all meetings
  • Maintain club records
  • Update all roster information (i.e. addresses, phone numbers, birthdays, etc.)
  • Ensure Student Activities Office has up-to-date contact information for all officers
  • Submit required semester reports, with assistance of other officers, by designated deadlines